How to List References on a Resume in 2025 with Examples

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Should you include references on your resume in 2025? The short answer is no. If you’re wondering how to list references on resume documents, experts agree that it’s unnecessary unless specifically requested. Employers typically prioritize your skills and experience during the initial review. Save your reference list for later stages of the hiring process when it’s explicitly required.

Key Takeaways

• Only add references to your resume if the employer asks.

• Pick people who can talk well about your skills and work.

• Always ask them first and make sure their details are correct.

How to List References on Resume

Choosing the right references

Selecting the right references is crucial when creating a reference list. You should choose individuals who know your work well and can speak positively about your skills and achievements. Ideal references include former managers, supervisors, or colleagues who have worked closely with you. Avoid selecting personal friends or family members, as they may not provide the professional insight employers seek.

When deciding who to include, think about the specific job you are applying for. Choose references who can highlight the skills and experiences most relevant to the role. For example, if the position requires leadership abilities, select someone who can share examples of your leadership experience.

How to ask someone to be a reference

Approaching someone to be a reference requires careful planning. Follow these best practices to ensure a smooth process:

• Select individuals who are familiar with your work and can provide specific examples.

• Ask at the right time, ideally after building a strong professional relationship.

• Give plenty of notice so they have time to prepare.

• Provide them with the job description and your resume to make their task easier.

• Follow up to confirm they have all the information they need.

• Show gratitude by thanking them for their support.

Avoid common mistakes, such as making vague requests or failing to provide necessary details. Always check with your references before listing their names and ensure they feel comfortable supporting you.

Preparing your references with key details

Once someone agrees to be a reference, prepare them with the information they need. Share the job description and explain why you are interested in the role. Provide a copy of your resume so they can align their feedback with your qualifications.

Create a reference list that includes each person’s name, job title, company, and contact information. Add a brief note about your relationship, such as “Former Manager at XYZ Company.” This helps employers understand the context of your connection.

Keep your references informed about your job search progress. Let them know when they might be contacted and update them on any changes. This ensures they are ready to provide timely and relevant feedback.

Formatting a Reference List

What information to include for each reference

When formatting your reference list, include key details to ensure clarity and professionalism. Each reference should have the following information:

• Full name.

• Current job title.

• Employer’s name.

• Phone number.

• Email address.

• Preferred contact method.

Organizing this information in a clear format helps hiring managers quickly understand your references’ credentials. Here’s a table summarizing what to include:

Information Type	Description
Name	The full name of the reference.
Phone Number	The current phone number where they can be reached.
Email Address	The preferred email address for contact.
Employer	The name of the reference’s current employer.
Preferred Contact Method	Ask the reference how they prefer to be contacted.

Examples of properly formatted reference lists

A well-formatted reference list should look professional and easy to read. Use a simple structure to present the information. Here’s an example:

John Doe  
Senior Manager  
ABC Corporation  
Phone: (123) 456-7890  
Email: john.doe@abccorp.com  
Preferred Contact Method: Email  
Relationship: Former Supervisor  

Repeat this format for each reference. Keep the list concise, with no more than three to five references. This ensures you provide enough options without overwhelming the employer.

Common mistakes to avoid when formatting

Avoid these common errors when creating your reference list:

• Including outdated contact information.

• Listing references without their permission.

• Using inconsistent formatting.

• Forgetting to specify your relationship with each reference.

Double-check all details before submitting your list. A polished reference list reflects your attention to detail and professionalism.

Best Practices for Submitting References

When and how to submit your reference list

Submitting your reference list at the right time can make a strong impression. Always have a professional reference list ready, even if the employer does not request it upfront. If the job posting asks for references, include the list as a separate document. Match the formatting style of your resume and cover letter to maintain consistency.

When submitting references via email, clearly label the file. Use a name like “YourName_References” to make it easy for the employer to identify. If you are attaching the list, mention it in the body of your email. This ensures the hiring manager knows where to find it.

Tailoring your references to specific job applications

Customizing your reference list for each job application can increase your chances of success. Choose references who can highlight skills relevant to the role. For example, if you are applying for a marketing position, select someone who can speak about your creativity and campaign management experience.

Whenever possible, include references with connections to the industry or company. This can add credibility to your application. Before submitting, confirm that your references are comfortable being contacted for this specific opportunity.

Keeping your references updated and informed

Keeping your references informed shows professionalism and respect. Share updates about your job search and let them know when they might receive a call. Provide details about the job, including the company name and the skills you want them to emphasize.

Ensure their contact information is current. Double-check their phone number, email address, job title, and company name. After the hiring process, follow up to thank them for their support. Expressing gratitude strengthens your professional relationships.

Key takeaways include:

• Only provide references when requested by the employer.

• Avoid outdated phrases like “references available upon request.”

• Format your reference list professionally with consistent details.

Always prepare a reference list in advance. Choose individuals who can highlight your strengths. Stay connected with them and keep their information updated to ensure readiness.

FAQ

What should you do if an employer asks for references during the application process?

Provide a separate reference list formatted professionally. Include only individuals who have agreed to serve as references.

Can you use the same references for every job application?

No. Tailor your reference list to match the job requirements. Choose references who can highlight relevant skills and experiences.

Is it okay to list references without asking them first?

Never list references without their permission. Always ask them beforehand and ensure they feel comfortable supporting your application.